Using Forms in conjunction with Workflow greatly expands what you are able to do with the information collected within Laserfiche Forms. Using the Retrieve Business Process Variables activity, Workflow can pull the data associated with a specific business process instance into a workflow, where it can then be used to do anything that Workflow is able to do.
The Retrieve Business Process Variables activity must know the instance and submission in Forms it should retrieve information from. You can use a service task to give Workflow the information it needs, or you can use the form submissions created by Save to Repository service tasks to provide this information.
- If you use a service task to start the workflow, you can configure the activity to pull the data from the service task. Because Laserfiche Forms will start the workflow during a business process, you will not need to configure any starting rules for it. Learn more about configuring the Retrieve Business Process Variables activity.
- You can also find information from form submissions saved to the Laserfiche repository using a Save to Repository service task. This method is the preferred method if you would like Workflow to do anything with the submitted form stored in the repository. Learn more about Save to Repository service tasks.
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