Adding a Named Device

In some cases, you may want to allocate one of your Named User licenses to a computer rather than to an individual user. When you allocate a license to a computer rather than to a user, that computer becomes a Named Device. Any user can log in to the Server using that device, regardless of whether they have been granted a Named User license of their own. This is useful in situations where a variety of users might need to use a workstation for a particular purpose, but only one user at a time will use that workstation. For example, you might set up a computer as a scan station, configure it as a Named Device, and then have a variety of scanner operators use that scan station. In other words, configuring a Named Device is useful when you want to allocate a license for a particular purpose (in this case, "scan station") rather than to a particular user.

As with Named Users, Named Devices can have up to four simultaneous connections. A Named Device's license can only be used with the computer to which it has been allocated. Named Device licenses cannot be used to access Laserfiche Web products.

Users who connect from a named device must still use an account (either a Laserfiche user or a Windows domain account) to log in to the repository. For example, say you have six scanner operators, all of whom will log in on a particular named device. You will still need to create a user account in Laserfiche for each of those users; it can be a Windows domain account or a Laserfiche trustee. You do not need to assign named user licenses to those users. Even though the users are logging in on a named device, they will behave just like any other user: you can grant or deny them rights, add them to groups, grant them tags, configure auditing, and so on.

You will need to configure your Named Devices in the desktop or Web Administration Console before users can log in to them.

Note: These instructions are for Laserfiche Avante installations. Rio installations will allocate named devices using the License Manager. See the License Manager help files or the Rio Deployment Guide for more information.

To add a Named Device:

  1. Start the Laserfiche Administration Console.
  2. In the console tree, expand the desired Laserfiche Server item and log in as a System Manager.
  3. Select the Named Users and Devices node.
  4. Right-click and select New Named Device..., or open the Action menu and select New Named Device....
  5. In the Name option, type the name of the computer you want to add as a Named Device.
  6. In the MAC Address option, type the MAC address of the computer you want to add as a Named Device, or click the Browse (...) button to look up the MAC address:
    1. Type the machine name of the computer you want to add in the Machine Name option.
    2. Click the Lookup button to automatically look up the MAC address for that computer.
    3. Click OK to use this MAC address.
  7. Click OK to add the Named Device.

To add a Named Device:

  1. Start the Laserfiche Web Administration Console.
  2. Select the desired Laserfiche Server item and log in as a System Manager.
  3. Select the Named Users and Devices tab.
  4. Click the Add button and select Named Device.
  6. In the Name option, type the name of the computer you want to add as a Named Device.
  7. In the Machine Name option, type the machine name of the computer you want to add.
  8. In the MAC Address option, type the MAC address of the computer you want to add as a Named Device, or click the Look up button to look up the MAC address.
  9. Click OK to add the Named Device.

For more information on a specific licensing topic, return to the licensing home page.