Automatically Indexing New Documents

Your Laserfiche repository can automatically index all new documents when they are created, which allows you to ensure that all documents containing text are searchable, and applies to all new documents, whether they are scanned or imported. It is enabled by default, but can be disabled to allow users to choose whether to index documents on a document-by-document basis.

Note: In most cases, we recommend leaving automatic indexing enabled unless you need to disable it for troubleshooting purposes.

Note: Although users can choose if documents will be indexed, once that has been done, they will remain indexed. Indexing cannot be undone.

To determine whether documents will be automatically indexed upon creation

  1. Start the Laserfiche Administration Console.
  2. In the console tree, expand the desired Laserfiche Server item.
  3. Select the desired Laserfiche repository.
  4. If security has been enabled on the selected repository, log in as any user who has been granted the Configure Search/Index privilege for the specified repository.
  5. Select the Index node.
  6. From the Action menu, point to All Tasks, and select Properties. The Indexing Properties dialog box will appear. Make sure the General tab is visible.
  7. Do one of the following:
    • To always index documents as they are created, make sure the Always index on document creation check box is selected.
    • To allow users to decide if new documents are indexed, make sure the Always index on document creation check box is cleared.
  8. Click OK to save your changes.

To determine whether documents will be automatically indexed upon creation

  1. Start the Laserfiche Web Administration Console.
  2. Select the desired Laserfiche Server item.
  3. Select the desired Laserfiche repository.
  4. If security has been enabled on the selected repository, log in as any user who has been granted the Configure Search/Index privilege for the specified repository.
  5. Click Index. The Indexing Properties page will appear. Make sure the General tab is visible.
  6. Do one of the following:
    • To always index documents as they are created, make sure the Always index on document creation check box under Auto-index is selected.
    • To allow users to decide if new documents are indexed, make sure the Always index on document creation check box is cleared.
  7. Click Save to save your changes.