Entry Ownership

The Entry Ownership feature provides a mechanism by which users can manage their own documents and folders, without needing to call in an administrator or privileged user. An entry's owner can set security for that entry and can manage the entry's annotations. This gives entry owners the ability to configure security for and otherwise manage their documents, without granting them larger-scale rights over the repository.

By default, the starting document owner for an entry is its creator. You can assign the starting document owner to another user or group, or you can configure your repository so that documents have no owner when they are created. Additionally, a user with the Change Entry Owner entry access right can reassign entry ownership after document creation.

To change ownership for a single entry

1. Open the Laserfiche Windows client and log in to your repository as a user with the Change Entry Owner entry access right for that entry.
2. Navigate to the entry you want to modify.
3. Right-click the entry and select Properties. Make sure the General tab is selected.
4. In the Owner option, type the name of the document's new owner or clear the option to give the entry no owner.

To change the default starting document owner for the repository

1. Open the Laserfiche Administration Console.
2. Expand your server.
3. Select your repository and log in as a user with the Manage Repository Configuration privilege.
4. Expand the Repository Options node.
5. Select the Settings node.
6. From the Action menu, select Properties. Make sure the General tab is selected.
7. In the Default document ownership option, do one of the following:
• To set a new default document owner, select Laserfiche or windows trustee. Click the Browse button (...) to choose a user or group. To use the document's creator as the default document owner, select the special user Creator.
• To leave document ownership blank by default, select No ownership will be assigned. If you select this option, you can still individually assign ownership to entries after they have been created, but entries will be created with no owner.
8. Click OK to save your changes.

Note: Changing the default document owner will only affect document ownership on documents created after the new default is set. It is not retroactive.