Setting a List of Values that Can Be Assigned to a Field

A field can be limited to an administrator-defined list of values, allowing you to define which values are valid for a particular field. This is a List field, and its items can be ordered to meet the needs of your organization.  

The appearance of List fields is slightly different than other fields. Unlike typical fields, which are displayed as edit boxes, list fields are displayed as a drop-down list, only allowing the user to select a value, not to specify a value that is not in the list.

To configure a list field

  1. From the Field Properties dialog box, make sure the Type is set to List and click the Edit List button. This will open the List Field dialog box.

  2. Type a list field value.

  3. To enter another value, press ENTER and repeat the previous step.
  4. To make a blank value appear in the list, select Add blank to the list. Otherwise, make sure that this check box is cleared.
  5. To sort the list, select the appropriate sort option and click Apply.
  6. Click OK to close the List Field dialog box.
  7. Click OK to save your changes to the field.

To configure a list field

  1. Click on a field to open the Field properties page. Make sure the Type is set to List. This will show the List Field options. ClosedClick to view screenshot.
  2. Type a list field value under New item and click Add.
  3. To enter another value, repeat the previous step.
  4. To remove a value, click on the value under List Items and click Remove.
  5. To make a blank value appear in the list, select Add blank to the list. Otherwise, make sure that this check box is cleared.
  6. To sort the list, select the value and click Up or Down to move it.
  7. Click Save to save your changes to the field.