Metadata

Metadata is information about a document that is appended to the document to make it easier to search, retrieve, or work with. For instance, you could use metadata to list the authors for a document, add search terms, note a client's phone number, or mark a document as high-priority.

You can view and work with a document's metadata in the Metadata pane. To access metadata:

• In the document viewer, press the Metadata button at the bottom of the screen.
• In the folder browser, select the document and press the Metadata button at the top of the screen.

Laserfiche includes the following types of metadata:

• Template: Press the link Template to add or remove a template or fields.
• Tags: Press the link Tags to modify an entry's tags.
• Links: Press the link Links to create a document link.
• Versions: Press the link Versions to start tracking or to view document versions.
• Location: Press the link Location to edit the location of your document.
• Modified: The date and time the document was last changed.
• Created: The account name of the person who added the document and the date and time the document was added to the repository.
• Signature: Press Sign Signature to digitally sign the document.
• Folder path: The location of the document in the repository.

Press Show advanced for entry properties

• Geotag: If a document is created from a photo taken on the mobile device, and the Document location option is enabled on the Mobile configuration page, the Geotag property will display the document location description and/or the GPS coordinates for where the document was taken. If the document is composed of multiple photos taken in different locations, the user will be able to choose which location to use when uploading the document. Press the document location description or GPS coordinates to plot the photo's location on a map. Depending on your device's settings and applications, you may be prompted to choose a map application first.
• Entry ID: The unique identifying number assigned to the document.
• Number of pages: The number of pages in the document.
• Indexed: Whether the document has been indexed or not. Documents must be indexed for their text to be searchable.
• Volume: The volume the document is stored in. You can configure the volume new documents are stored in with the Location and volume option, which is available when uploading a new document.