- Whether or not the record has a particular type of document relationship to another record (the document relationship type can be any relationship that exists in your repository)
- A particular records management action (either final disposition or an interim transfer) is performed on the document that the record is linked to
Disposition Action cutoff is a record-specific cutoff instruction. Cutoff will happen as soon as the specified disposition action is performed on the linked record. Cutoff is automatically triggered once the specified records management action is performed on the document the record is linked to, regardless of what else is happening in the record folder.
Example: A repository contains a set of records, each of which also has a file of associated information. The record and its associated information are connected with a document relationship. When the associated information reaches its final disposition, the file should not be modified any longer. The disposition action cutoff instruction can be used to ensure that, once the document has entered final disposition, the file containing its associated information will be cutoff.
Note: Users assigned the Close/Reopen Folder entry access right to that record can reopen a closed record folder and reset or unset an event date. Users assigned the Records Management privilege can uncutoff a record folder that has been cutoff. This will remove the document relationship that caused the document to be cutoff.