Final Disposition

Final disposition is the last action performed in a retention schedule. Typically, upon final disposition, your organization no longer retains the records in question and they are either destroyed or accessioned to an external authority. There are three types of final disposition:

• Accession: The records are valuable enough that they cannot be permanently destroyed at your organization without being archived at another organization. The records in question are removed from your records management system and transferred to another organization; your organization no longer directly manages them. In addition, the records management authority for those records is also transferred from your organization the other organization. Learn more.
• Destruction: The records are no longer useful to anyone and do not need to be preserved elsewhere or it is legally mandated that the records not be retained. They can be permanently destroyed. Learn more.
• None: No disposition action is taken. The records remain in the current system; they are not removed or deleted, and authority over them is retained. A final disposition of "none" is not the same as marking a record permanent, because a permanent record may still be accessioned.

Note: Record metadata can be retained in the Laserfiche repository after the records themselves have been accessioned or destroyed. This option is configured in the Laserfiche Administration Console when defining the retention schedule. It is highly recommended that you keep record metadata, so that you can track a record's retention history.

Note:  If the record is destroyed even with metadata retained, the version history will be deleted. This ensures that page and electronic file contents are entirely removed, even in the history. The Retain metadata information setting for final disposition does not retain the version history.