Final Disposition

Final disposition is the last action performed in a retention schedule. Typically upon final disposition, your organization no longer retains the records in question. There are three types of final disposition: Accession, Destruction, and None.

• Accession: The records are valuable enough that they cannot be permanently destroyed at your organization without being archived at another organization. The records in question are removed from your records management system and transferred to another organization; your organization no longer directly manages them. In addition, the records management authority for those records is also transferred from your organization the other organization.
• Destruction: The records are no longer useful to anyone and do not need to be preserved elsewhere or it is legally mandated that the records not be retained. They can be permanently destroyed.
• None: No disposition action is taken. The records remain in the current system; they are not removed or deleted, and authority over them is retained. A final disposition of "none" is not the same as marking a record permanent, because a permanent record may still be accessioned.

Note: When a record undergoes Accession or Destruction, you can elect to destroy the records in Laserfiche, but keep the record metadata. It is highly recommended that you keep record metadata, so that you can track a record's retention history.

Note: If the record is destroyed with metadata retained, the version history will be deleted. This ensures that page and electronic file contents are entirely removed, even in the history. The Retain metadata information setting for final disposition does not retain the version history.