Records affected by a superseded cutoff instruction will be cutoff based on:
- Whether the record has been superseded by another entry.
Linking the record to another entry using the "Superseded by" document relationship will trigger the record's cutoff. For this instruction type, cutoff happens automatically, and does not require a records manager to perform cutoff. (If the record is set with the Supersedes document relationship, which is the complementary half of the same link, it will not trigger cutoff for the record on the Supersedes side of the relationship.)
Superseded cutoff is a record-specific cutoff instruction. Simply applying the correct document relationship will automatically trigger cutoff, regardless of what else is happening in the record folder.
Example: A Superseded cutoff instruction is assigned to a record folder containing four documents. An updated copy of a record in that folder is uploaded, and is linked to the older copy such that the older copy is assigned the "Superseded by" end of the document relationship. The older copy is automatically cutoff, even though the other records in the record folder are not.
Note: Users assigned the Records Management privilege can uncutoff a record that has been cutoff. This will remove the Superseded by document relationship. Removing the Superseded by document relationship will also uncutoff the record.