Time+Event cutoff instruction combines the properties of Time and Event cutoff instructions. Records affected by a Time + Event cutoff instruction become eligible for cutoff based both:
- One or more event dates
- The cycle definition of the cutoff instruction (e.g., monthly, yearly, etc.)
Eligibility for cutoff is based on both the cycle time and the events set. If the cutoff instruction is set to require all events, the relevant event is the final event by date once all dates have been set; if the cutoff instruction requires any event, the relevant event is the first event by date. Once the event date passes (whether first or final), the record will be eligible for cutoff on the first day of the next time cycle.
Show me examples.
Example: Records in a particular series should be eligible for cutoff at the beginning of the next fiscal quarter after the signing date. The paperwork is signed on August 27. The record will be eligible for cutoff on October 1 of the same year, the first day of the new fiscal quarter.
Example: Two record folders are both associated with the same monthly Time+Event-based cutoff instruction, with eligibility requiring all dates to be set. The final event date chronologically on one record folder is January 1, while the final event date chronologically on the second record folder is January 31. Both record folders become eligible for cutoff on February 1.
Note: If a record folder is uncutoff, the date for the event that caused the record to be eligible for cutoff (the final event date if all events were required, or the first if any event was required) will be unset.