Adding a Named User

When configuring Laserfiche for use with Laserfiche Avante, you will first need to configure your Named User licenses and allocate them to either users or devices. A single Named User license can be used to configure one Named User or one Named Device. A Named User can be a Directory Named User (a Windows Domain account or LDAP account), or Repository Named User (a Laserfiche user).

You can also add Named Users by creating the user or adding the Windows domain account or LDAP directory account to your repository, and then choosing the Named User option. This is particularly useful if you want to add Windows domain or LDAP directory groups, as you can manage the members of those groups all at once rather than adding them one by one. For instance, you could add your Managers group and specify that all of its members should be added to the Named Users list, and then add your Accounting group but only allocate access to those members who need it. See Adding Existing Users to the Named Account List for more information. If you have added a Named User in this way, you do not need to also perform the steps listed below.

Note that Named Accounts must be individual user accounts. Laserfiche groups cannot be added to the Named Users list. Windows domain or LDAP directory groups can be marked as Named Users, but that will simply add each individual user within that group to the list; it is provided for convenience only.

To configure Windows domain account, LDAP, or Laserfiche Named Accounts:

  1. Start the Laserfiche Administration Console.
  2. In the console tree, expand the desired Laserfiche Server item and log in as a System Manager.
  3. Expand the Named Users and Devices node.
  4. Right-click and select New Named User....
  5. Input your account information.
    • Windows Named Users In the Directory Named User option, type the Windows domain username for the user you want to add. Note that this user must already exist on your Windows domain to be added.
    • LDAP Named Users: In the Directory Named User option, type the LDAP common name for the user you want to add, followed by the @ symbol and then your LDAP Server Profile name. The LDAP name must match the name provided when LDAP authentication was first configured. (For example: Username@LDAP, where Username is your login name -- such as 'John Doe' -- and LDAP is your LDAP domain keyword -- such as 'Company'. Note that the common name should be used for the user name; this is the user-friendly display name, such as "John Doe," rather than a truncated name such as "jdoe.") Note that this user must already exist on your LDAP server to be added.
    • Repository Named Users: In the Repository Named User option, under User Name, type the Laserfiche user name for the user you want to add, and select your repository from the Repository option.
  6. Click OK.