User License Types
A Laserfiche Cloud subscription supports the following types of users that control what Laserfiche Cloud services are available to those users.
Full User
Full users can access all services in Laserfiche Cloud.
- Access rights to the entire Laserfiche Cloud.
- User will have rights to grant user access to Repository and Process Automation.
Note: This license type should be utilized for most users within your organization.
Participant User
The Participant user type is for individuals inside your organization that need to view documents in your Laserfiche repository and participate in Forms processes. To facilitate that, participant users can sign in through Active Directory Federation Services (AD FS).
- Read-only access to document Repository and Forms processes.
- Can utilize Active Directory Federation Services (AD FS) or Single Sign-On (SSO) option for authentication
Note: This license type should only be used for internal users within your organization.
Community User
The Community user type is for individuals outside your organization that need to view documents in your Laserfiche repository and participate in Forms processes. For example, you may assign a community user type to non-employees, contractors, or customers that need access to view your repository or perform tasks in a Forms process.
The following tables summarize the differences between what is available to Full users and Community users.
Note: Access to process automation features, including Forms, is dependent on subscription plan types that include process automation.
| Laserfiche Cloud Service | Full User | Participant User | Community User |
| Audit Trail | ✓ | ||
| Documents | ✓ | ✓ | ✓ |
| Forms | ✓ | ✓ | ✓ |
| Process Automation | ✓ | ||
| Public Portal Designer | ✓ | ||
| Repository Administration | ✓ | ||
| Account | ✓ | ✓ | ✓ |
| Feature | Full User | Participant User | Community User |
| View Documents | ✓ | ✓ | ✓ |
| Edit Documents | ✓ | ||
| Submit Forms | ✓ | ✓ | ✓ |
| Perform tasks in Forms processes | ✓ | ✓ | ✓ |
| Administer Forms processes | ✓ | ||
| Single sign-on through AD FS | ✓ | ✓ |
Note: User types control possible access for the user account. Administrators can always block access to specific Laserfiche services with the variety of Laserfiche security options.