Closing a record folder, setting a final event date, and cutting off a record folder all result in closure. Setting a critical event date and cutting off a record also triggers the retention phase of the record's life cycle.
Once a record folder is closed, most actions involving modifying the record folder or record are restricted, such as adding new records or changing existing records; however, records can still be removed from a closed record folder.
Note: A user with the Close/Reopen Folder entry access right to a closed record folder can add documents to that folder without reopening and closing it.
Closing a record folder effectively denies the following entry access rights:
- Modify Contents
- Append Data
- Delete Document Pages
- Annotate
- Write Metadata
- Create Documents
- Create Folders
Note: Administrators can optionally configure the repository to allow modifications to annotations and metadata after record closure, though page and electronic file information is always read-only once a record has been cut off. Users assigned the