Modifying Folder Browser Columns

Under Browser: Columns, in the Options dialog box, you can choose which columns will be displayed in the folder browser. To configure whether or not columns choices will apply to the entire repository or individual folders, see the Browser: General section of the Options dialog box.

To configure columns

To open the Options dialog box, click Options from the Tools drop-down menu, and select Columns under Browser.

The selected checkboxes indicate which column headings will be displayed in the folder browser and Search Results. Changes made will not be reflected immediately, you must log out and re-log in to see new columns.

Column Types

Column Description

Checked Out By

The user the document is checked out by.

Created By

The user who created the document or folder.

Creation Date

The date and time a document or folder was created.

Current Location*

The current archival location of a record under records management.
Cutoff Instruction Type* The type of cutoff instruction associated with a record under records management.
Cutoff Instruction* The name of the cutoff instruction assigned to the entry under records management.
Cutoff* If the record folder or record under records management has been cutoff.

Document Relationship

Displays whether the document is linked to another document with a document relationship.

Electronic File Size

The size of the electronic file associated with the electronic document.

Entry ID

The unique identification number assigned to the document or folder.
Extension The extension of the electronic file associated with the electronic document.

Filing Date*

The filing date of an entry under records management.

Final Disposition Action*

Final disposition action set on an entry under records management.

Hold*

If the entry under records management has been placed under hold.

Indexed

If the text in the document has been indexed. A text search can only be performed on indexed text.

Last Modified

The date and time a document or folder was last modified.
Last Modified By The name of the user who last modified the document or folder. this user could be a Laserfiche, Windows Authentication, or LDAP user.

Last Reviewed Date*

The last date a vital record under records management was reviewed.

Link Group Number

 The document's numeric position in the link group, and whether it is the latest document in that link group.

Mime Type

The MIME type for an electronic file. MIME type is an Internet standard for identifying a particular type of file.

Next Review Date*

The next date a vital record under records management is scheduled to be reviewed.

OCRed Pages

The OCR status for a document. If all pages in the document have been processed by OCR, this column will report "All." If at least one page but fewer than all pages have undergone OCR, this column will report "Some." If none of the pages in the document have been processed by OCR, this field will read "None."

Owned By

The user who is the current owner of the document.

Pages

The number of pages in a document.
Retention Schedule* The name of the retention schedule assigned to the entry under records management.
Review and Update Cycle Period* The review cycle period of a record designated as vital under records management.

Security

The entry access rights that the user you are logged in as has on a document or folder. Rights do not need to be explicitly assigned.

Note: this column displays a string of text containing 3-letter abbreviations of granted entry access rights. You can hover over the displayed value to view a tooltip with a table that lists the abbreviations with their corresponding entry access rights.
Signature Count The number of signatures applied to the document.
Tags

If an imaged document, electronic document, or folder has been associated with an informational or security tag.

Template Name

The name of the template associated with a document or folder.
Total Document Size The total size of the document. For folders, this value will always be 0 bytes.
Type The type of a document or folder. If a document is an electronic document, it will display a description for the electronic file associated with the document. For imaged documents, this field will read "Document." For folders, this field will read "Folder."
Version Controlled Whether or not the document is under version control.
Vital Record* If a record under records management is designated as vital.

Volume

The name of the volume associated with a document.

Note: The options indicated by an asterisk (*) are only available for Laserfiche Records Management installations.

Specific fields can also be displayed as columns in the folder browser. At the bottom of the Column Display list, your templates will be listed along with their associated fields. Beneath those, fields not associated with a particular template will be listed. Select the fields you want displayed as columns in the folder browser. If the field is a multi-value field, you can view all the values for that field by hovering over the first value displayed in the column.