Entry Access Rights
Each operation on a document or folder has a set of required entry access rights. If the user attempting the action does not have the necessary rights, the user is denied permission to perform the operation. For some actions, the user must also have a particular volume access right. The Entry Access dialog box allows an administrator to view the explicitly assigned rights a user or group has on a document or folder, as well as assigned rights on the parent folders containing the entry.
Free Training: Entry Access and Scope eLearning course in Aspire.
| Entry Access Right | Abbreviation | Description |
|---|---|---|
| Annotate | Ann |
The ability to add, modify, and remove annotations (not including redactions)
on a document.
Adding and modifying redactions requires both this right and the See Through
Redactions right.
Implicitly grants the following right:
|
| Append Data | ADa |
The ability to add pages to a document or move existing pages into a document. If a document has not already been assigned text, this right grants the ability to generate the text of a document via OCR. It does not grant the ability to reorder or remove pages.
Implicitly grants the following right:
|
| Browse | Brs |
The ability to see if a document, folder, or shortcut exists in the folder browser.
Important: The Browse entry access right is not sufficient to open a folder or a document. The Read entry access right is also required. Attempting to a open a folder to which a user has been granted the Browse right, but not the Read right, will cause that folder to appear empty. Attempting to open a document to which a user has been granted the Browse right, but not the Read right, will generate an error message. |
| Change Entry Owner | COw | The ability to change the owner of an entry. Learn about entry ownership. |
| Create Documents | CrD | The ability to create documents or shortcuts within a folder. |
| Create Folders | CrF | The ability to create folders within a folder. |
| Delete Document Pages | DPg |
The ability to delete pages from a document.
Implicitly grants the following right:
|
| Delete Entry | Del | The ability to delete a document or folder. When deleting a folder, you must also have the necessary rights to delete all entries that reside in the folder. This right does not allow you to delete pages or text from a document. |
| Modify Contents | MCn | The ability to modify the contents of a document, including generating or replacing text via OCR and adding, removing, or modifying the pages of an imaged document or the electronic file portion of an electronic document.
Implicitly grants the following right:
|
| Read | Rea | The ability to see the contents of a folder or document. |
| Read Entry Security | RAc | The ability to see the rights assigned to an entry. Note that users do not need this right to see their own effective rights. |
| Rename | Ren | The ability to rename a document or folder. |
| See Annotations | SAn | The ability to see and search for all annotations (i.e., sticky notes, stamps, highlights, and redactions), but not the ability to see through redactions. Implicitly grants the following rights:
|
| See Through Redactions | Red |
The ability to see through redactions and choose whether to export documents with redactions removed or intact.
Implicitly grants the following rights:
|
| Write Entry Security | WAc |
The ability to assign access rights on an entry.
Implicitly grants the following right:
|
| Write Metadata | WMe |
The ability to manage the metadata assigned to an entry once it has been created, allowing a user to assign a template and field data to a document, as well as the ability to delete document links and document versions and remove informational and security tags from documents and folders. (A user does not need this right to set metadata on an entry at the time it is created.)
Implicitly grants the following right:
|
The following entry access rights apply to Record Management Edition only.