Annotations

Annotating the content in your Laserfiche document allows you to add additional information to a specific page. Certain types of annotations can be applied to either an image or text, while others can only be placed on an image. All annotations have configurable properties where you can define or view draw properties and metadata. The specific annotation's properties dialog box allows you to mark annotations as protected or private, record comments, view the creator, view the date created, and view when the annotation was last modified. Because annotations are applied over the image pages, they cannot be applied to electronic document files.

Most annotations can be viewed simply by opening the document page to which they were applied. The annotation will be visible on the image. A few annotations (specifically, sticky notes and attachment annotations) must be opened so that you can see their contents. You can open these annotation types by double-clicking on them in the document viewer. A sticky note will open as a text box containing the sticky note text, while an attachment will launch in its native application (Word for Word documents, and so on).

By default, all annotations will be displayed on the image pages of the document. In addition, text annotations (highlights, readactions, strikethrough, and underline) will also be displayed in the text pane. In the web client, to hide annotations on the image page, select the Show Annotations button. To display them, select it a second time. Note that this only affects the image pages; the text page annotations will always be displayed. In addition, only users who have the See Through Redactions entry access right will be able to hide redactions.

Any annotation that can be added to images and text can be linked; learn more.

Note:Imaged documents with annotations applied to them can be exported as PDFs and retain those annotations as PDF annotations. PDF annotations will also be converted to Laserfiche annotations when pages are generated from PDF documents.

Note: Although annotations are saved with a document, they do not modify the original image or text file on which they are placed.

Annotation	Annotation Type	Description
Highlight	Image and text	The images and/or text associated with a document can be highlighted, allowing you to place special emphasis on a particular portion of an image or a particular line of text.
Redaction	Image and text	Images and/or text associated with a document can be redacted, allowing you to hide sensitive material from unauthorized users. Only users with sufficient security rights can view redacted material, which will appear highlighted in gray. Users without security rights will see a black or white area, instead of the image or text behind it. Users with appropriate security rights can choose whether or not to allow the sensitive material to be visible after exporting/printing via the Settings dialog box.
Underline	Image and text	The images and/or text associated with a document can be underlined, allowing you to place special emphasis on a particular portion of an image or a particular line of text.
Strikethrough	Image and text	You can strike through elements of an image and/or text, allowing you to mark through a particular portion of an image or a particular line of text. You can rotate underline and strikethrough annotations to match rotated pages. When you rotate a page, the Laserfiche web client attempts to automatically rotate existing annotations to match the new orientation of the page.
Sticky note	Image	A sticky note is a small, movable note that contains text. Once placed, it will appear on the image as a small colored piece of paper. You can view the sticky note's history in the Properties dialog box. You can also use tokens in the sticky note text.
Stamp	Image	A stamp is a small image that is overlaid on your imaged document. You can create your own public or personal stamp. A public stamp is available for use throughout your organization. Any user with sufficient rights to annotate a document will be allowed to use this stamp. A personal stamp is saved on the Laserfiche Server and available for use by the stamp’s creator (when applied to a document, this stamp type can be seen by any user who has rights to that document).
Shapes	Image	Apply a rectangle, rounded rectangle, or ellipse annotation to any part of the imaged document.
Text box	Image	A text box allows you to apply a box of editable text to your imaged document.
Polygon	Image	The polygon annotation allows you to draw an irregular straight-sided shape on your imaged document.
Callout text	Image	A callout text box allows you to apply a box of text with an arrow for emphasis to your imaged document.
Line	Image	A line can be placed anywhere on an imaged document.
Freehand	Image	A freehand annotation allows you to draw anything you want on an imaged document.
Image	Image	The image annotation allows you to place a .jpg, .bmp, or .gif onto an imaged document. Maximum image size: 512 KB Maximum image dimensions: 65,535 x 65,535 pixels
Attachment	Image	Any file can be attached to an imaged document as an annotation. Double-click it to save it or launch it in its native application.

Related Topics

• Rotating Annotations
• Deleting Annotations
• Using Tokens with Annotations
• Viewing Annotations in the Annotation