Linking Annotations

A linked annotation is an annotation simultaneously applied to both the image and corresponding text portion of a document. When placed on the image or text, highlights, redactions, strikethroughs, and underlines are automatically linked to their counterpart; for example, annotations applied to the text are automatically applied to the corresponding portion of the image and vise versa. Linked annotations let you quickly annotate the image and text with one action. When linked, you can also quickly delete the image annotation, the text annotation, or both.

Note: The image on which you want to apply the linked annotation must have OCR-generated text.

Tip: Linked annotations are especially useful when redacting information, as you often want to ensure the information is redacted on both the image and the text. If the text associated with the redacted portion of an image is not redacted, users will still be able to find it through a text search.

To link annotations

• Annotations are linked by default. This option can be toggled on and off by selecting Annotations from the main menu and choosing Link New Annotations.
• If you do not want to link annotations by default, you can link individual annotations by right-clicking the desired image or text annotation and selecting Link Annotation.

To unlink annotations

• If you right-click an annotation and the Link Annotation option is already selected, the annotations are linked. You cannot clear this option. The only way to unlink a set of annotations is by deleting one of them.

To delete linked annotations

1. Right-click the annotation you want to delete, and select Delete. Alternatively, select the annotation and press DELETE on your keyboard.
2. In the dialog box that appears, choose to either:
• Delete both annotations: The annotation on both the image and the text will be deleted.
• Delete this image/text annotation only: Only the selected annotation will be deleted.
3. Optional: If you do not want to be prompted with this dialog box in the future, select the checkbox next to Don't ask again. If you select this option, the choice you made in the previous step will always be applied when deleting annotations.
4. Click OK.