Stamps

This annotation type is a small image that is overlaid on your imaged document; Closedshow me. Unlike text boxes or sticky notes,stamps cannot be changed after they have been applied. However, you can still modify their properties or opacity, rotate them, and delete them. You can also modify or remove existing stamps, or you can create your own stamps; see Creating and Managing Stamps for more information. Laserfiche provides sample stamp images (found in the folder where the Laserfiche Windows client is installed) that say Faxed, Received, Approved, and Confidential. Sample stamps are not available in the Laserfiche web client.

To apply a stamp to a document

You can place an existing public or personal stamp on any image as many times as necessary. Quick stamps can be placed until a new quick stamp is created that replaces them.

Note: The contents of a stamp cannot be modified once it has been applied. Only its properties, rotation, position, and opacity can be changed.

  1. Make sure the Image Pane is visible in the document viewer.
  2. From the toolbar, click Add Stamp , select Stamp from the Annotations menu, or right-click the image, point to Add Annotation, and select Stamp to display the Stamp Manager dialog box.
  3. Optional: You can click the arrow to the right of the Add Stamp toolbar button to see and select a recently used stamp.
  4. Select the desired stamp.
  5. Under the Select color option, select the desired color.
  6. Click Apply Stamp. The mouse cursor will change into a stamp icon.
  7. Click on the area of the image where you want to place the stamp.
  1. Make sure the Image Pane is visible in the document viewer.
  2. From the toolbar, click Add Stamp or select Stamp from the Annotations menu. You can also right-click the image, point to Add Annotation, and select Add Stamp.
  3. The Stamps dialog box will open. Select a stamp from the Stamp drop-down.
  4. From the Color drop-down, choose a color for your stamp. Click More colors to create a custom color; the Select Color dialog box will open.
  5. Click Apply Stamp. The mouse cursor will change into a stamp icon.
  6. Click on the area of the image where you want to place the stamp.

To create a new stamp

There are two types of stamps you can create: image stamps and text stamps.

To create an image stamp, you will need to import an image file. You can use any BMP, PNG, GIF, JPG, or TIF image file, but note that the image will be converted to monochrome as a stamp, and so simple images with clean lines and few or no different colors work best.

Note: The maximum size for a monochrome bitmap stamp is 64 KB.

You can make a stamp out of any text string. You can also create a dynamic text stamp using tokens. For instance, if you create a stamp with the Date token, whenever it is applied, the Date token will be printed on the document with that day's date. When creating a text stamp, you can specify the font, size, and formatting of the stamp.

  1. Create the image you want to add as a stamp in monochrome Windows bitmap (.bmp) format.
  2. Make sure the Image Pane is visible in the document viewer.
  3. From the toolbar, click Add Stamp or select Stamp from the Annotations menu. Alternatively, right-click the image, point to Add Annotation, and select Stamp to display the Stamp Manager dialog box.
  4. Click Add to select the type of stamp you want to create:
    • Import From File: This will display the Select a Stamp File dialog box, allowing you to browse to the location where you saved your image file (BMP, PNG, GIF, JPG, or TIF).
    • Create Custom Stamp: This will create a custom text stamp. This option allows you to use tokens, choose a font, and select a border style.
  5. If importing from a file: Select one of the following types of stamps from the Add to list section before clicking Open.
    • Public Stamp:  Available for future use. All users that can add stamps to an image will be allowed to use this stamp.
    • Personal Stamp: Available for future use only for the current user, as long as the image file is not renamed or moved.
    • Quick Stamp: Available for use until you choose another stamp. Then it will disappear from the list of available stamps in the Stamp Manager dialog box.

    Note: The name of the stamp will be the same as the name of the selected file.

  6. If creating a custom stamp: From the Create Stamp dialog box, provide a name for your stamp. Then, in the Stamp Text option, type the stamp's text. To use a token to create a dynamic stamp, type the token name (see Tokens for more information) or click the token button . Configure the font and formatting. Select a type from the Add to list section before clicking OK.

    7. Note: You can customize the format of date and time tokens by including custom date and time syntax in the token. For example, to display a %(Date) token in the format "Wednesday, February 19, 2012", you would use the token %(Date;EEEE, LLLL d, yyyy). For a complete date and time format reference, see Custom Date and Time Field Display.

    • Public Stamp:  Available for future use. All users that can add stamps to an image will be allowed to use this stamp.
    • Personal Stamp: Available for future use only for the current user, as long as the image file is not renamed or moved.
    • Quick Stamp: Available for use until you choose another stamp. Then it will disappear from the list of available stamps in the Stamp Manager dialog box.
  1. Create the image you want to add as a stamp in monochrome Windows bitmap (.bmp) format.
  2. Make sure the Image Pane is visible in the document viewer.
  3. From the toolbar, click Add Stamp or select Stamp from the Annotations menu. You can also right-click the image, point to Add Annotation, and select Stamp.
  4. From the Stamp dialog box, click New Stamp
  5. In the New Stamp dialog box, select one of the following:
    • Import from file to upload a BMP, PNG, GIF, JPG, or TIF image file to use as a stamp.
    • Custom stamp to create a custom text stamp. This option allows you to use tokens, choose a font, and select a border style.
  6. If importing a file: Click Select the file to upload, browse to your image, and click Open.
  7. If creating a custom stamp: In the Stamp Text option, type the stamp's text. To use a token to create a dynamic stamp, type the token name (see Tokens for more information) or click the token button to select from a list of tokens. Configure the font, text style, border, and padding of your stamp as appropriate.

    8. Note: You can customize the format of date and time tokens by including custom date and time syntax in the token. For example, to display a %(Date) token in the format "Wednesday, February 19, 2012", you would use the token %(Date;EEEE, LLLL d, yyyy). For a complete date and time format reference, see Custom Date and Time Field Display.

  8. Name the stamp in the Stamp name field.
  9. Select the type of stamp from the Stamp typedrop-down menu:
    • Public:  Available for future use. All users that can add stamps to an image will be allowed to use this stamp.
    • Personal: Available for future use only for the current user, as long as the image file is not renamed or moved.
  10. Click Create. The stamp will be added to the Stamp drop-down list.

To modify a stamp

You can view and modify the properties of an existing stamp including changing its color or opacity, or you can rename, move, or rotate. The color and contents of a stamp cannot be modified once it has been applied; you can, however, change its properties, rotation, position, and opacity.

To rename a stamp

The name assigned to public or personal stamps can be changed at any time, allowing you to assign more meaningful or recognizable names. (Quick stamps cannot be renamed, as they are inherently temporary.)

  1. Make sure the Image Pane is visible.
  2. From the toolbar, click Add Stamp or select Stamp from the Annotations menu.
  3. Select the stamp you want to rename from the Select a stamp table.
  4. Click Rename.
  5. Type the desired name and press ENTER.
  1. Make sure the Image Pane is visible.
  2. From the toolbar, click Add Stamp or select Stamp from the Annotations menu.

  3. Select the stamp you want to rename from the Stamp drop-down menu.

  4. Click Rename .
  5. Type the desired name and click OK.

To delete a stamp

You can delete a stamp at any time. Once a stamp has been deleted, it cannot be recovered. Once a stamp has been deleted, users will no longer be able to select it when applying stamps to a page. However, each page on which the deleted stamp was applied will still retain a copy of that stamp.

  1. Make sure the Image Pane is visible.
  2. From the toolbar, do one of the following: click Add Stamp select Stamp from the Annotations menu, or right-click the image, point to Add Annotation, and select Stamp to display the Stamp Manager dialog box.
  3. Select the stamp you want to delete from the Select a stamp table.
  4. Click Delete.
  5. If you are deleting a public stamp, confirm the deletion.
  1. Make sure the Image Pane is visible.
  2. From the toolbar, do one of the following: click Add Stamp, select Stamp from the Annotations menu, or right-click the image, point to Add Annotation, and select Stamp to display the Stamp Manager dialog box.
  3. Select the stamp you want to delete from the Select a stamp table.
  4. Click Delete.
  5. If you are deleting a public stamp, confirm the deletion.

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