Locations

Locations allow you to add a map location to a document or folder in Laserfiche. When an entry has a location set, users can view the location, and can perform searches for documents near a specific location. For example, maintenance requests might be stored with locations indicating the property that needs maintenance; when a worker goes to perform the maintenance, they could search for all properties in a particular vicinity that have open maintenance requests.

A location has two parts: the location itself, and a location description. By default, the location description is the street address of the location; you can also modify it (for instance, to provide a building or landmark name). You can add a location to an entry by specifying a location, or by dragging and dropping a pin. In addition, when importing .JPG files, Laserfiche will include the file's EXIF data, including any geolocation information, which will be included as a location. This allows you to quickly include location information taken from photos.

You can search for entries based on their location data. See Search Filters and Search Syntax for more information.

Adding and Editing Map Location Data

You can view the current location for an entry, view the map, or open a link to edit the location data from the details pane in the document viewer and folder browser.

Viewing a document's location requires the Read entry access right. Adding or modifying location data requires the Write Metadata entry access right.

Note: If you are importing a JPG file with location data in the EXIF information, the location will be added automatically upon import. You can also assign a location to any file type at the time of import. See Importing Files for more information.

1. Select a document or folder in the folder browser, or open a document in the document viewer.
2. Select the Details tab. The current location, if any, will be listed under Location. To view the map itself in the details pane, select Show Map.
3. To add, modify, or remove a location, perform one of the following:
• If the entry does not yet have location data, select Add.
• If the entry has location data, select the location.
4. The Edit Location dialog box will open. To specify a location, type the address in the address box. If a location already exists, or once you have placed a location, you can modify it by selecting and dragging the red location marker to a new position.
5. Optionally, name your location in the Description option. If you do not name your location, the address will be used instead.
6. To remove a location entirely, select Clear Location.
7. Click Save to save your changes.