List of Entry Access Rights

Each operation on a document or folder has a set of required entry access rights. If the user attempting the action does not have the necessary rights, the user is denied permission to perform the operation. For some actions, the user must also have a particular volume access right.

The following is a list of entry access rights:

• Browse (Brs): The ability to see if a document, folder, or shortcut exists.

Important: The Browse entry access right is not sufficient to open a folder or a document. The Read entry access right is also required. Attempting to open a folder to which a user has been granted the Browse right, but not the Read right, will cause that folder to appear empty. Attempting to open a document to which a user has been granted the Browse right, but not the Read right, will generate an error message.

• Read (Rea): The ability to see the contents of a folder or document.
• Modify Contents (MCn): The ability to modify the contents of a document, including generating or replacing text via OCR and adding, removing, or modifying the pages of an imaged document or the electronic file portion of an electronic document. Implicitly grants the Read right.
• Append Data (ADa): The ability to add pages to a document or move existing pages into a document. If a document has not already been assigned text, this right grants the ability to generate the text of a document via OCR. It does not grant the ability to reorder or remove pages. Implicitly grants the Read right.
• Delete Entry (Del): The ability to delete a document or folder. When deleting a folder, you must also have the necessary rights to delete all entries that reside in the folder. This right does not allow you to delete pages or text from a document.
• Rename (Ren): The ability to rename a document or folder.
• Delete Document Pages (DPg): The ability to delete pages from a document. Implicitly grants the Read right.
• See Annotations (SAn): The ability to see and search for all annotations (i.e., sticky notes, stamps, highlights, and redactions), but not the ability to see through redactions. Implicitly grants the Read right.
• Annotate (Ann): The ability to add, modify, and remove annotations (not including redactions) on a document. Adding and modifying redactions requires both this right and the See Through Redactions right. Implicitly grants the See Annotations right.
• See Through Redactions (Red): The ability to see through redactions and choose whether to export documents with redactions removed or intact. Implicitly grants the See Annotations and Read rights. (By default, users connecting through Laserfiche Weblink will not be able to see through redactions even if they have been granted this right.)
• Write Metadata (WMe): The ability to manage the metadata assigned to an entry once it has been created, allowing a user to assign a template and field data to a document, as well as the ability to delete document links and document versions and remove informational and security tags from documents and folders. (A user does not need this right to set metadata on an entry at the time it is created.) Implicitly grants the Read right.
• Create Documents (CrD): The ability to create documents or shortcuts within a folder.
• Create Folders (CrF): The ability to create folders within a folder.
• Read entry security (RAc): The ability to see the rights assigned to an entry. Note that users do not need this right to see their own effective rights.
• Write entry security (WAc): The ability to assign access rights on an entry. Implicitly grants the Read entry security right.
• Change Entry Owner (COw): The ability to change the owner of an entry.
• Set Last Review Date (SRD): The ability to set or reset a review date for a document. This right has no effect when applied to entries not in a record series.
• Hold (Frz): The ability to place or remove a hold on an entry.
• Set Event Time (EvT): The ability to set, reset, or clear an event date for a time or event and time disposition record folder. This right has no effect when applied to entries not in a record series.
• Close/Reopen Folder (Cls): The ability to close a record folder for filing, as well as reopen a closed record folder. This right has no effect when applied to documents, or to folders not in a record series.