Download

The way in which documents are downloaded from a Laserfiche repository can be configured in the Downloadnode in the Options dialog box . This dialog box will determine the default options when exporting documents as images, text, within a briefcase, or as an email.

Image

You can customize how images are exported from your repository. This includes selecting the default file format, enforcing content security, and determining the naming convention that will be used to name exported images. The options configured from this tab will not affect images exported as a part of a briefcase or volume.

• Default image format
  • Color/grayscale image format: The default image format when exporting color or grayscale images. When downloading images, the image format selected for this option will be used when the Default Formats (color/grayscale/B&W) setting is selected.
  • Black & white image format: The default image format when exporting black and white images. When downloading images, the image format selected for this option will be used when the Default Formats (color/grayscale/B&W) setting is selected.
  • Download dragged images using the selected color format: The image format you configured for color images will be used when images are downloaded by dragging a document from Laserfiche to Windows Explorer or your desktop.
• Annotations and redactions
  • Include redactions on downloaded images and text: This option determines if redactions will be placed on downloaded images. If selected, images downloaded from Laserfiche will be permanently redacted. Information stored in affected regions will never be visible. If this option is selected, any downloaded image that has a redaction will be permanently altered; you will not be able to return the image to its original state. If cleared, images downloaded from Laserfiche will not be redacted. Information stored in redacted regions will be visible, as long as the user downloading the redacted images has sufficient rights to see through redactions.
  • Include all other annotations on downloaded images: If other annotations other than redactions will be placed on downloaded images. If selected, images downloaded from Laserfiche will include non-redaction annotations. If cleared, downloaded images will not include non-redaction annotations.

  Note: If you do not have the rights to see through redactions on the document, the image will always be downloaded with redactions in place.

• File format options
  • Download multiple images from a document as a multi-page TIFF file: This option determines how multiple images are stored when they are downloaded in TIFF file format. If selected, downloading multiple images from the same document will create a single multi-page TIFF file. If cleared, an image file will be created for each downloaded image.
  • Convert annotations into PDF annotations: How annotations are displayed in PDF format. When selected, Laserfiche annotations will be converted into PDF annotations so they can be viewed and modified in Adobe Reader or Adobe Acrobat. When cleared, the image will be exported into PDF format with the annotations burned on the image (as with other image export formats). They cannot be modified in Adobe Reader or Adobe Acrobat.
  • When generating PDFs from pages, create as PDF/A-1b: This option determines whether PDF files will be generated in PDF/A-1b format rather than standard PDF format. PDF/A-1b files are intended for long-term archiving of documents, but may be larger than standard PDF documents. It does not support some annotation types, which will not be included in the exported file. When selected, exported PDFs will be saved in PDF/A-1b format. When cleared, exported PDFs will be saved in standard PDF format.
• Compression options
  • Quality level for JPEG or lossy PDF: Specifies the image quality for exported JPEGs, TIFF-JPEG files, and, if you have chosen to use lossy compression for PDFs, for exported PDFs. Set the quality level you want to use, out of 100, with 100 being the highest quality.

    Note: If you have selected the lossless compression option for PDFs, above, the quality level setting will be ignored when downloading PDFs.

  • When generating PDFs from pages, use lossless compression: This option determines whether or not to save PDFs without any decrease in image quality. If selected, the quality level you set above will be ignored for images exported as PDFs. Note that PDFs generated with lossless compression may be quite large.

Text

You can customize how text is exported from your repository. This includes selecting text formatting options, enforcing content security, and determining how text files are downloaded and named.

• Text formatting
  • Format text using Unicode: The text will be saved in a format that will accommodate characters of all languages.
• Multiple pages
  • When downloading multiple pages from the same document: Handling of downloading multiple text pages from the same document.
  • Create a file for each page of text: Text from downloaded pages in the same document will be stored in multiple text files. The text files will be named using the file name, the page prefix, and the page number from which the text originated.
  • Include all pages of text in a single text file: Text from all downloaded pages in the same document will be stored in a single text file. By default, the text file will be named after the document from which the text originated.
• Insert page break characters between pages: Includes page breaks in the downloaded text file. This option only applies when downloading multiple pages to a single text file.

File Naming

You can specify what description should be appended to a document name when downloading that document as individual files.

• File naming convention
  • Use this prefix for page numbers: The page number prefix that will be used when naming images downloaded as individual files. This prefix will be appended to the file name specified for the images to be exported. By default, the file name is the name of the document(s) being exported. The number of the page to which the image belongs will appear after this prefix. For example, the italicized text represents the page number prefix: Name, Page... 1.
  • Minimum page number length: The minimum width (in characters) for the page number portion of the file name. For example, setting this option to three would add leading spaces when exporting pages 1-99. Pages 1-9 would have two leading spaces ( .. 1, .. 2, .. 3,...), while pages 10-99 would only have one leading space ( . 10, . 11, . 12,...). When this option is set o three, it would not affect how pages 100 and above are reported, since these pages meet or exceed the specified minimum page number length.
  • Sample file name: An example file name (without the file name extension). This shows how the page number prefix and the minimum page number length options will look when exporting images.

Email

Note: This section is only available if you have purchased the email plug-in.

• Attachments
  • Warn when attachments are greater than __ KB: A confirmation message that appears when attachments reach a predefined size.
  • Combine attachments into one zip file: If the attachments will be listed separately or as a single zip file. A zip file compresses all files that are contained in it, reducing the total file size of your attachments.
  • Include linked documents as attachments: If documents linked to the selected document will be attached to the email.
• Export Method
  • By default, send attached documents as: When Link is selected, attached documents will be sent as a shortcut to the document in the Laserfiche Windows client application. When Copy is selected, a copy of the attached document will be sent.

Related Topics

• Choosing a File Format for Attachments
• Handling Large Attachments
• Sending Documents via Email
• Sending Email from Laserfiche

Briefcase

You can determine which items will be included or excluded from a briefcase by type.

• Content
  • When creating a briefcase, include the following items: Determines the type of item that can be included in a briefcase.
    • Images: Images will be included in a briefcase. This option does not include images stored as electronic files.
    • Electronic documents:  Electronic files will be included in a briefcase. An electronic file is a file stored in a Laserfiche repository that is opened using an application other than Laserfiche. For example, importing a PDF document into the repository would associate a .pdf file with an electronic document. In this example, the .pdf file would be the electronic file.
    • Text: Text will be included in a briefcase. This option does not include text stored as an electronic file.
    • Annotations:  Annotations (including redactions) will be included in a briefcase.
    • Shortcuts: Shortcuts to documents will be included in the briefcase. If the shortcut points to a document that is also included in the briefcase, it will be retained as a shortcut; if it points to a document that is not included in the briefcase, the shortcut will be replaced by a copy of the document.
    • Document Signatures: The digital signatures applied to documents in the briefcase will be included in the briefcase.
    • Version Histories:The version history information for each version-controlled document will be included in the briefcase.
    • Records Management data: Records management information contained in the folders will be included in the briefcase.
• Redactions
  • Make image redactions permanent: Downloaded images will include permanent redactions. This will ensure redacted areas will be secure from unauthorized access. Once a redaction has been secured in this way, it cannot be removed. If this option is selected, any exported image that has a redaction will be permanently altered; you will not be able to return the image to its original state.
• Range
  • Only export items found in the: The scope for including items in a briefcase.
    • Current folder:  Only documents and electronic documents in the selected folder will be included in an exported briefcase. Documents in subfolders of the selected folder will not be included.
    • Current folder and its subfolders: All items in the selected folder and its subfolders will be included in an exported briefcase. The folder structure will be retained.
  • Include folder structure when exporting search results: Preserves the folder structure for documents included in the search when briefcasing a set of search results. (Folder structure is automatically preserved when briefcasing folders.)

Watermark

You can configure an optional watermark that can be printed on downloaded documents. Optional watermarks can only be applied to imaged documents.

Example: You can indicate that documents are for internal use only with an "Internal Use Only" watermark.

Note: If you have a group watermark assigned to you, or if a document already has a watermark due to a tag applied to it, you will not be able to apply an optional watermark to that document.

• Watermark Text
  • Choose previous or type new text: Type the text you want to apply to the document. Default values, and text you have previously input, will be available to select from the list. To permanently remove text from the list, select it and click Delete.
  • Apply when downloading (and no other watermarks are present): Select this box to apply the selected watermark to downloads. While this box is selected, the watermark will be present on all downloaded documents. When you clear the box, no optional watermarks will be included.

Note: You can use tokens in optional watermarks. For instance, you could use the %(Time) token to keep track of the time you downloaded the document.

• Position: This section specifies the position on the page that the watermark will be printed.
  • Horizontal: Select whether the watermark will be printed on the left side of the page, the middle of the page, or the right side of the page.
  • Vertical: Select whether the watermark will be printed on the top of the page, the middle of the page, or the bottom of the page.

• Rotation: Specify the angle, in degrees, that the text will be printed on the page.
• Size: Select how large the watermark will be as a percentage of the page.