Search

The General node of the Search option lets you configure how text should be handled when you run your search. For example, you can determine whether or not the search will include variations on root words or if the search will be case/accent sensitive.

Fuzzy Search

Fuzzy search enables you to find words or phrases that are similar to the word or phrase you specified in your search, even if they differ slightly due to misspellings or OCR errors. Fuzzy Search tells the search engine to return all words or phrases similar to the word or phrase typed. You can specify what percentage or how many letters of the word can differ from the search criteria and still be considered a search result.

To enable fuzzy search, select the Use fuzzy search option. Then either select Percentage of word and specify a percentage of the search result that can be different than the search term, or select Number of letters and specify a total number of letters in the search results that can be different than the search term.

Note: A high fuzzy search setting can hurt your search performance and result in a large number of irrelevant search results. We recommend setting your fuzzy search no higher than 25%.

Search Options

• Partial Matches

  If you select Find partial matches when performing a basic search or quick search, a Quick Search or Basic Search will return partial matches for a search term from the entry name, field, or annotation text. For example, if you search for “laser,” the search engine will also return results matching "lasers" and "Laserfiche." With finding partial matches enabled, you can be less precise with your search term, but searching may be slower and will return more results.

  Note: This setting will not apply to indexed searches, but will apply to all other search types. (Indexed searches find partial matches by default.)

• Variants of Root Words/Search Stemming

  If you select Include variations of root word in indexed searches, indexed searches will return words that come from the same root word as the search term. For example, if you select this option (also called “search stemming”) a search for the word “swim” will return documents with the word “swim,” “swims,” “swam,” “swum,” or “swimming” in them. Search stemming only applies to indexed searches.

• Records Management Search

  Along with the standard search types available in the Search Pane, there are also a group of search types specific to Records Management that can be displayed in the Search Pane and used in your searches. To include these Records Management search types in the Search Pane menu, select the Show Records Management options option. If you do not work with records management features, you can clear this option to hide these search types.

Case/Accent Sensitive Search

The drop-down menu in this section allows you to choose the combination of case and/or accent sensitivity you want for non-indexed searches. The combination is set in the Laserfiche Administration Console. Accent sensitive searches are especially useful when searching for entries in a particular language. You can also make searches both case and accent sensitive.

Example: A case sensitive field search for "Tom" will return entries with field values of "Tom," but not "tom," "TOM," or TOm." etc. Accent sensitive searches require search results to match the accent of every letter in your search criteria to be considered a valid result. For example, an accent sensitive field search for "Laserfiche" will return entries with field values of "Laserfiche," but not "Láserfiche," "Låserfiche," or "Lasërfiche." etc.

To configure case and accent sensitivity, select one of the following from the list: Default (Case Insensitive/Accent Sensitive), Case Sensitive/Accent Sensitive, Case Insensitive/Accent Insensitive, or Case Insensitive/Accent Sensitive.

Note: This setting will not apply to indexed searches, but will apply to all other search types.

In addition to settings that allow you to determine how searches are performed, there are also a number of settings that allow you to specify how the results of your searches will be displayed in Laserfiche. These options include the ability to determine the color for context hits highlights, whether shortcuts will be included in search results, whether to include only the latest member of a link group in the search results, the maximum display length of context hits, and the maximum number of results for indexed searches.

Highlight

When you perform a text search and open a document directly from the list of search results, the context hits for that document are highlighted on both the image and the text pages. You can specify what color will be used to highlight the text and the image, respectively. Click the dropdown next to Text and/or Image to select a color, and preview the color you selected next to the selection.

Search Display

The Search Display section allows you to determine what types of search results will be returned.

• Resolve Shortcuts

  If you are searching in specific folders that contain shortcuts, enabling the Resolve shortcuts option will search the documents the shortcuts reference. For example, you might limit your search to the Marketing folder which contains a shortcut to the October Brochure stored in the Sales folder. With this option selected, the October Brochure will be searched along with the contents of the Marketing folder.

  Note: This option can significantly slow search performance. We recommend only enabling this option when necessary.

• Link Group Documents

  A link group is a collection of documents that are related in some way. The last document added to a link group is marked as the latest member of the group. By default, Laserfiche will include all link group members in your search results. However, you can choose to include only the most recent version of a document by selecting the Return only the latest document in a link groupoption.

• Context Lines

  After you perform a text search, the results of the search are shown with context hit summaries, which display the parts of a document where your search terms appear. To modify the length of the context hit, change the number next to the Show context lines option. If you clear this option, no context information will be displayed for searches.

  Note: The maximum number of characters per line for context hit summaries is 256 characters. The minimum is 79 characters.

• Limit Indexed Searches

  The search will only return the number of indexed search results specified in the Maximum results text box of the Limit indexed searches to option. (A note will be included if there were results that were not returned because the limit was reached.) Limiting indexed searches to a minimum number of results can significantly increase performance.

  Note: Search results are ranked by relevance; when you limit search results, only the most relevant results will be returned. The maximum number of results for indexed searches is 20,000. The minimum is 1.

When you perform a search, the results of the search are displayed in list form, along with columns that provide a variety of information about the entries returned in the search. You can customize these columns to include basic document properties, template/field information, and more.

To display a particular column in the search results, select the column name; to hide it, clear the column name. If you double-click the name of a template, all fields in that template will be added.

In addition, if you search for a template, that template's fields will automatically be included in the search columns for that search only.