Laserfiche Snapshot creates images and text files from electronic files (e.g., a Word document, a Web page, a text editor, etc.), thereby acting as a tool to archive a particular version of an electronic file. This eliminates the need for printing electronic files to paper, then scanning them into Laserfiche. When used outside of a Laserfiche repository, Snapshot creates a Laserfiche document that contains images and/or text. When used on electronic documents within Laserfiche, it will add or replace existing image pages associated with the electronic document. This allows you to perform text searches on the current version of an electronic file stored in Laserfiche.
The files generated by Snapshot capture the content of the electronic file at the time that it was processed, and the images and text created from each page of an electronic file are then stored in your Laserfiche repository. Users can view these files as imaged documents inside Laserfiche without opening an external application.
Snapshot can process any electronic file that can be opened with a Windows application with printing capabilities. For each print job, you can configure the paper size, color format, and other properties used to generate images. You can also set the properties (e.g., location, name, field data, etc.) for the Laserfiche document to be created from the pages. Additionally, the text extracted from the electronic file will be automatically indexed, which makes documents created by Snapshot retrievable by text search.
The recommended way to generate or update pages for a Laserfiche electronic document is to select the document in Laserfiche, and then select Generate Pages from the Tasks drop-down menu.This will generate pages according to the Generate Pages Options settings you have configured.
Important: Using Snapshot on documents already in Laserfiche is only supported with the Laserfiche Windows client. Snapshot cannot be used in this way with the Laserfiche web client. However, using Snapshot as a printer outside of the repository can be used on any computer on which Snapshot is installed, regardless of whether the Client is also installed.
- Network Printer: Users that print remotely to a shared Snapshot printer and do not have the printer installed locally will not have the option to generate pages from non-PDF documents within the Laserfiche Windows client. Additionally, if the shared printer version of Snapshot was installed on a computer that has terminal services, users on that computer will also be prevented from updating the images and/or text of an electronic document.
Warning: The images and text of an electronic document cannot be updated while Snapshot is processing print jobs. Please wait until all Snapshot print jobs are completed before trying to process an electronic document.