Indexing

The text associated with a document can be indexed, allowing words in the document to be retrievable through text search.

Your administrator may have configured Laserfiche to automatically index documents as they are created. If so, text searches will immediately find matching results in text associated with newly created documents. If this feature has been turned off, or if you notice a particular document has not been indexed, you will need to manually index it.

Note: If a document has been previously indexed, you do not need to index it again. It will automatically be re-indexed whenever you edit its text or add new text pages. You can check whether a document has been indexed by viewing its properties. You may also check indexing status by displaying the Indexed column in the folder browser; learn more.

To index a document

  1. From the folder browser, select the document(s) to be indexed.
  2. From the toolbar, click Generate Text or Generate Searchable Text from the ClosedTasks drop-down menu.

  3. In the ClosedGenerate Searchable Text dialog box, under Make Text Searchable, verify the Index entire document checkbox is selected.

  4. If you do not want to generate text, clear the OCR / Extract Text checkbox.
  5. Optional: Click Options to configure OCR settings in the Options dialog box. Or, click More Info to open the OCR and Text Extraction Information dialog box.
  6. Click OK.
  1. From the folder browser, select the document(s) to be indexed.
  2. From the toolbar, click Generate Text or Generate Searchable Text from the ClosedTasks drop-down menu.

  3. In the ClosedGenerate Searchable Text dialog box, under Make Text Searchable, verify the Index entire document checkbox is selected.

  4. If you do not want to generate text, clear the OCR / Extract Text checkbox.
  5. Optional: Click Options to configure OCR settings in the Options dialog box. Or, click More Info to open the OCR and Text Extraction Information dialog box.
  6. Click OK.

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