Comparing Versions

You can compare two versions of a document to determine what elements of the document have been changed. The Compare Version dialog box indicates whether changes have been made to the electronic file, pages, text, annotations, and metadata of a document. It can also track changes made to the contents of Microsoft Word documents.

To compare versions in the Windows client 

  1. Select a document, then open the Version History dialog box in one of the following ways:
    • Open the Metadata dialog box or Metadata Pane for any document. Select the Versions tab.
    • Open the Tasks menu and point to Version Tracking, then select Version History.
  2. The version history will open. Select one of the versions you want to compare, then hold down CTRL and select the other version you want to compare. If you select only one version, it will be compared to the version immediately prior to it. (For instance, if you select Version 18, the dialog box will compare Versions 17 and 18.)
  3. Right-click and select Compare Changes..., or click the Compare Changes button. This will open the Compare Versions dialog box.
  4. Review the version comparison:
    • Electronic document: If the electronic file portion of the document was modified between these two versions, the electronic document will be listed as Changed. If it was not, or if there is not electronic file portion to this document, it will say No change.
    • Pages: If pages were added or removed between the two versions, the pages will be listed as Changed. Click the + (expand) to display the number of pages added and/or removed.
    • Text: If text was modified on text pages on the two versions, the text will be listed as Changed.  Click the + (expand) button to display the pages on which text was changed.
    • Annotations: If annotations were added, deleted, or modified, the annotations will be listed as Changed. Click the + (expand) button to display the changes. Changes will be listed separately for annotations added, removed or modified.  Click the + (expand) button for each type to see which pages contain annotations that were added, removed or modified.
    • Fields and Templates: If the fields and templates were modified, fields and templates will be listed as Changed. Click the + (expand) button to display whether fields and templates were added, removed, and/or modified.
  5. If one of the changed elements of the version is a Microsoft Word electronic document, the Changed option for the Electronic Document component will be a clickable link.  Click the link to open the document. The document will open with changes tracked, allowing you to review the changes made to the document between the two versions.

To compare versions in the web client 

  1. Select the versions you want to compare in the version history.
  2. Click the More button and select Compare versions to view a summary of the differences between the two versions.

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