Defining Trustee Information

Trustees are users, groups, or managers that workflows can route documents to, assign Laserfiche rights to, e-mail, and retrieve information about in tokens. In order to use these features, you must assign each trustee specific properties. More information.

Tip: You can retrieve the specific token values associated with a user, group, or manager with the Find User, Find Group, Find Manager, Route Entry to User, and Route Entry to Group activities.

To define properties for trustees

  1. Select Configure Trustee Directories under ClosedTools in the main menu.

    2. Tip: Alternatively, if you have already attached a file to the Server from the current workflow definition, you can define trustee properties in the workflow's Referenced Objects property box. (To view and edit this property box, select a blank area in the Designer Pane and click the Advanced button at the top of the Properties Pane.) Select Trustees from the drop-down menu. Click Manage referenced properties, select a trustee, and click Manage.

  2. In the ClosedTrustee Directory dialog box, select the Laserfiche, LDAP, or Laserfiche Directory Server trustee directory containing the users or groups you want to configure.

    Note: If the Laserfiche trustee directory you want is not listed, or if you want to edit one of the trustee directories listed here, click the Manage button. Make the desired changes in the Trustee Directory Manager.

  1. In the ClosedTrustee Search dialog box, type the name of a trustee (a user, group, or manager) that you want to configure.

  2. Click Search. If a match is found, the user or group will appear under ClosedProperties.

  3. Optional: Define the following user or group property values.
    • Display Name
    • Email address
    • Default Folder
  4. Optional: Click Additional properties to define additional user or group properties.
    • The ClosedOptional Properties tab: Click a property to assign it a value. If you assign values for these properties, the values will be made available as tokens by the Find User, Find Group, Find Manager, Route Entry to User, and Route Entry to Group activities. In addition to any custom optional properties you have created, the following default optional properties can be given values.

      • First Name
      • Last Name
    • The ClosedGroups tab: If you are configuring a user, you can see the groups that the user belongs to. If you are configuring a group, you can see its members. However, you will not be able to see any groups that are within the selected group.

      • Select a group or user, and click View to open the Trustee Search dialog box to define properties for the selected group or user.

    • The ClosedManagers tab: While managers do not have special security or routing privileges, this feature enables you to define your organization's structure.
      • Select a manager, and click View to open the Trustee Search dialog box to define properties for the selected manager.
      • Click Add to assign the trustee a manager with the Trustee Search dialog box.
      • Select a manager, and click Remove to remove a manager from a trustee.

    Note: If you search for a domain account and you do not automatically see directory information in the Optional Properties, Groups, and Managers tab, you are looking at a Laserfiche trustee directory. Use the Trustee Directory Manager dialog box to add an LDAP entry for your Active Directory or eDirectory host.