Set Entry Owner

This activity can make a user an entry's owner or remove an owner from an entry. A user that owns an entry automatically has the security permissions to manage the entry, even if the user does not otherwise have the relevant rights or privileges to that entry. More information.

See the tokens this activity produces.

Example: Your workflow creates a copy of a master HR form for each employee in the company. Each employee is emailed their personal form to fill out. Because Workflow created the forms, their entry owner is the Workflow User as defined in the workflow's connection profile. However, you can use the Set Entry Owner activity to make each employee the owner of his or her form, automatically granting him or her the security permissions to edit and manage the form.

Example: Laserfiche automatically makes scanner operators the owner of the documents they create (scan) in the repository. Use this activity to remove entry ownership from these documents so the scanner operators cannot modify them.

How does this activity look in the Designer Pane?

To add this activity to a workflow definition 

• Drag it from the Toolbox Pane and drop it in the Designer Pane.

To configure this activity

• Select the activity in the Designer Pane to configure the following property boxes in the Properties Pane.
• Activity Name
• Activity Description
• Owner
• Set Owner For

Note: If you have more than one connection profile for your workflow definition, the Connection Profile property box lets you specify which connection profile this activity will use.

Tokens for Set Entry Owner

The Set Entry Owner activity produces the following tokens.

Name	Description	Sample Syntax*
New User Name	The account name of the new entry owner.	%(SetEntryOwner_New User Name)
Old User Name	The account name of the entry's owner before the Set Entry Owner activity assigned a new owner.	%(SetEntryOwner_Old User Name)

*The "SetEntryOwner" portion of the syntax changes to match the activity's name as specified in the Activity Name property box. All non-alphanumeric characters, except underscores, are removed from the name.

Example: If you rename the activity Assign-to-@Initiator, the syntax for the New User Name token will be %(AssigntoInitiator_New User Name).