Tags are used to categorize entries on an entry-by-entry basis. You can also use tags to help with document retrieval, since you can search for documents categorized with a particular tag. There are two types of tags: informational and security:
- Informational tags provide information about the entries to which they are applied, such as "Needs Review" or a particular project designation. Informational tags are primarily useful for categorization and searching, as they allow you to quickly find documents that meet certain criteria.
- Security tags, like informational tags, allow for categorization, but they have the added ability of preventing unauthorized users from accessing entries. Only users who have been granted the same security tag as the entry will be able to see it. A "Classified" security tag would restrict documents with that tag such that only users who have been granted the "Classified" tag can see them.
Note: For more information on security tags, see Using Security Tags to Secure Documents and Folders in the Laserfiche Administration Guide.
Note: Although tags can be applied to folders as well as documents, tags are not inheritable. Applying a tag to a folder will not apply it to the documents within that folder.
If your Laserfiche Server is licensed for Advanced Audit Trail, tags can also be used to apply watermarks to documents: if a watermark is associated with a tag, that watermark will be included on the document when it is printed or exported.